Hosting an event to raise money or as a commercial venture can be a great way to get people to part with their hard earned money. Something like a concert or a comedy night, but it takes a lot of organization and hard work. The tricky thing with organizing an event of reasonable scale is not getting the obvious bits and pieces into place that is actually quite easy, it is the smaller details that you don’t think of so readily. And it is those details that have the ability to make or break an evening. So if organizing a concert is something that you see happening in your future you might want to read on for some tips.
Crowd control is key
Unless you know for certain how many people will attend you need to plan for numbers. If you have promoted the event right you might be very surprised by how many people actually end up arriving. And an out of control or unhappy crowd is a disaster, and in turn a lawsuit, waiting to happen. You need to think of things like professional security and crowd control barriers. A quick internet search for something like temporary fencing hire Newcastle should help you find what you need. And don’t skimp on the solution, it is almost as important as which bands you have booked for the night.
We are thinking about your cash here because if you are running a pay at the door type event you will end up with a lot of cash on the premises and that is a vulnerable situation to be in. So where will the money be kept? Who will have access to it? How will you transport it away from the venue? These are all important things to consider along with other mundane money issues like floats and change.
It is a given that you will need a sound system, but you will also need somebody who knows how to use it. And when we say knows how to use it we don’t just mean somebody who knows how to plug it in. A proper sound system is complicated, and it needs a professional to look after it. You can have the best band and the best equipment booked for your event but without the right sound engineer you are going to be in a lot of trouble.
Find the right host
If your event is about fundraising or if it requires any level of interaction with the audience, aside from what the band will deliver, then make sure that you have a competent and confident presenter to host the event. It might sound like an obvious thing to say but the truth is that unless you cover the bases before the night has started you might just find yourself with a situation where nobody wants to go out onto the stage and warm the crowd up or encourage them to part with their money. So find an MC, let them know what is expected and you can sit back and relax as the night starts to take shape.